Automation consultancy · Ormond Beach, Florida
Map the work.
Automate the rest.
We go into companies in any industry, map how work actually moves between people and systems, then build the automation: integrations, custom software, AI agents and infrastructure code.
New-hire onboarding · Trigger: HR confirms a start date
Current state
- 01Manual
HR emails IT the new hire's details
HR · Email
- 02Manual
IT creates directory and email accounts
IT · Directory
- 03Manual
IT requests licenses from purchasing
IT · Email
- 04Manual
Purchasing assigns licenses
Purchasing · Vendor portals
- 05Manual
IT images and ships a laptop
IT · Imaging tool
- 06Manual
Manager asks for missing access
Manager · Email
- 07Manual
IT updates the tracking spreadsheet
IT · Spreadsheet
- Steps
- 7before, then after:5
- Manual touches
- 7before, then after:0
- Hand-offs
- 5before, then after:2
- Systems touched
- 5before, then after:4
Showing the current state. Counts come from this illustrative workflow, not measured client results. Legend: dashed = manual, orange = automated, solid dark = human review.
- IT operations, architecture & automation
- ~20 yrs
- Combined experience
- IT capital budget managed
- $13M
- Cwyn · Teachers Credit Union
- downtime on a $2.4M datacenter migration
- <2 hrs
- Cwyn · Teachers Credit Union
- production migrated to private cloud
- 4 mo
- Cwyn · Thor Motor Coach
- President's Club, infrastructure automation
- 2022
- Cwyn · Puppet by Perforce
- U.S. Navy veteran
- USN
- Connor · IC3/E-4, 2019–22
From roles we held before founding this practice, with the employer named. Not client results.
01Capabilities
One team from process map to production code.
Most automation projects stall between the consultant's diagram and the engineer's backlog. We do both, and we build with AI coding agents (Claude Code, Grok Bot), so a senior two-person team ships at the pace of a larger one.
Process & systems mapping
Know exactly what to automate first, and why.
We interview the people doing the work, trace every hand-off and system boundary, and score each step for effort, impact and risk. You get a ranked roadmap before any build starts.
- End-to-end process maps
- System & data-flow inventory
- Manual-touch analysis
- Prioritized roadmap
02Savings calculator
Do the math before you call.
Pick one repetitive task and put in your own numbers. Every step of the calculation is shown, so you can check it or take it to your CFO.
Open the full calculatorEstimated savings
$49,500per year
- Hours saved / yr
- 900
- Capacity freed
- 0.45 FTE
- Payback
- —
The math
- 20 per week × 50 weeks/yr= 1,000 tasks / person / yr
- × 3 people= 3,000 tasks / yr
- × 0.5 h per task= 1,500 h / yr spent
- × 60% automated= 900 h / yr saved
- × $55.00 / h= $49,500 / yr
- ÷ 2,000 h per FTE= 0.45 FTE of capacity
Assumes 250 working days, 50 working weeks and 2,000 working hours per year. It counts time savings only, not error reduction, speed or growth, and it is an estimate, not a quote. Your inputs stay in your browser; they are only added to this page's URL so you can share it.
03Method
Discover. Map. Automate. Operate.
You see the map and the priorities before anything is built, and the work doesn't stop at launch.
How each phase works- 01
Discover
Understand the business before touching the tech.
DeliverableA short findings brief and a shortlist of candidate processes.
- 02
Map
Draw the real process, not the one in the binder.
DeliverableA prioritized automation roadmap with scope for the first build.
- 03
Automate
Build, integrate and ship in short cycles.
DeliverableWorking automation in production, with documentation and runbooks.
- 04
Operate
Keep it running, measure it, find the next win.
DeliverableOngoing operations, reporting and a living roadmap.
04Tools
Working tools, not slideware.
Each one runs entirely in your browser. Example data is labeled as such.
- 01Savings calculatorEstimate the hours and dollars a single automation frees up, with the math shown.
- 02Process map demoPick an industry and compare an example workflow before and after automation.
- 03Readiness assessmentTen questions, a score across four dimensions, and recommendations tailored to your answers.
- 04Use-case explorerFilter automation use cases by industry, business function and system.
05Industries
IT first. Then any industry.
IT is our background and our entry point. Every business moves work between people and systems, and the method is the same.
- 01IT, MSPs & internal ITTicket triage, onboarding, imaging, infrastructure as code and DR.
- 02ManufacturingQuoting, production planning and ERP integration, including additive and low-volume.
- 03E-commerce & retailInventory, checkout, fulfillment, shipping, tax and customer comms.
- 04Financial services & credit unionsMember onboarding, compliance workflows, DR and secure infrastructure.
- 05Healthcare practicesIntake, scheduling, reminders, billing hand-offs and secure IT.
- 06RV & automotive manufacturingERP integration, dealer and production workflows, and plant IT.
- 07Professional servicesClient intake, proposals, time-to-invoice and CRM automation.
- 08NonprofitsDonor CRM, gift processing, volunteer and grant workflows.
- 09EducationEnrollment, account provisioning, device management and reporting.
- 10LogisticsShipping, tracking, dispatch, inventory and exception handling.
- 11Real estateLead routing, transaction checklists, property ops and reporting.
- 12HospitalityReservations, guest messaging, staffing, inventory and reviews.
06Team
Operators who have run the IT and shipped the software.
Software & operations
Connor Weldy
- Founder-operator of Apis Dynamics and Iron Saddle Armory; built both customer platforms
- Runs FFL Bridge and operates a fleet of AI agents for those businesses
- U.S. Navy veteran · B.S. Computer Science · Professional MBA (UCF)
Infrastructure & enterprise IT
Cwyn Weldy
- Former IT Director (Thor Motor Coach) and VP of IT (Teachers Credit Union)
- Senior sales engineer for infrastructure automation, data and storage: Puppet, Perforce Delphix, WEKA
- Data center, networking, cloud, DR and data security
07FAQ
Questions we get asked.
What kinds of companies do you work with?
Any industry. Our entry point is IT, which is our background, but the method (discover, map, automate, operate) works anywhere work moves between people and systems. The industry pages show what that looks like in twelve sectors.
What does "automate as much as possible" mean in practice?
We map your processes end to end, then automate every step where software does the job better than a person: integrations, custom tools, AI agents and infrastructure code. Steps that need judgment stay with your people, minus the busywork around them.
How do AI coding agents fit in?
We use coding agents such as Claude Code and Grok Bot to write, test and refactor code much faster than a traditional team. That lets two senior people build custom software, integrations and infrastructure automation that would normally need a larger team. We review, test and take responsibility for everything that ships.
Do you replace our IT team or vendors?
No. We work alongside them. Usually we're taking repetitive work off your team's plate and connecting the tools you already have, not ripping them out.
Which systems do you work with?
Our experience includes AWS, Azure, GCP, Hyper-V and other virtualization, Puppet, ServiceNow, Dynamics AX, NetSuite, WooCommerce, PostgreSQL and Supabase, plus custom builds in Next.js and TypeScript. If a system has an API, a database or a file export, we can usually work with it.
How accurate is the savings calculator?
It's simple arithmetic on your inputs, with every step shown. It counts time savings only and is an estimate, not a quote. We firm it up with real volumes during Discover and Map.
What happens after an automation goes live?
That's the Operate phase. We monitor what we built, fix what drifts, report on results and use what we learn to pick the next thing to automate.
Where is Keystone Systems based?
Ormond Beach, Florida.
Tell us where the time goes.
A short call about how your business runs. We'll tell you honestly where automation would pay off first, and where it wouldn't.